As your business grows and evolves, there may come a time when you need to introduce new pension systems and processes to your staff. It could be that you want to get started on a workplace pension. Or maybe you want to introduce a new pension systems software to improve your process.

Whatever your reasons may be, getting your staff to agree to the change is not an easy task. So how can you encourage compliance and get your employees to agree to the new pension systems and processes you introduce? This article helps you to answer just that.

Communicate the need for the new pension systems

Yes, you know that the new pension systems and processes will positively change your organization. But your employees don’t know that. The first step to encouraging compliance is clear communication.

Explain to your team what the new system is all about. What are its benefits? What’s in it for them? Clearly explaining all this helps them understand the why behind the new project. This, in turn, will make them more open to agreeing to it.

Convince leadership and key team members first

Warren Bennis once said leadership is the capacity to translate vision into reality. Therefore, getting buy-in from team leaders is key to helping you materialize the notion of your new pension systems to your employees.

Choose team leaders that the employees love, trust, and respect deeply and explain your vision to them. Once you get them to agree, they will then communicate to the rest of the team and inspire trust in the new process.

You may also appoint the most influential employee to be your process champion on the ground. Their work would explain the new process, get members to see their point of view, and buy into the idea.

Slowly reveal the new pension systems requirements

The Yerkes-Dodson Law states that there is a correlation between performance and arousal. Increased arousal increases performance to a certain extent, after which excessive arousal diminishes performance. This means that your employees may be less motivated to comply if the requirements seem to be too much.

To curb this, communicate your compliance requirements slowly over time. So, as they meet a few conditions, they are motivated to meet more as they come.

Incentivize progress

As you reveal compliance requirements slowly, it is essential that you offer incentives to those who choose to follow through quickly. This will encourage those who are slow to take up the challenge and motivate those who have to continue meeting requirements. Some of the incentives you may offer while introducing new pension systems to your employees include:

• Praise and recognition
• Pension contribution bonuses
• Ratings, e.g., increased chances of being an employee of the month
• Professional development
• Profit-sharing
• Additional off days
• Fun gifts

Adopt training

Training your employees is one the fastest and surest way of making them buy into the idea of the new pension systems and processes. It helps them truly understand the systems. Additionally, it provides an opportunity to fully understand the what’s, whys, how’s, when’s, and where’s.

Training your staff also allows you to get clear, direct feedback from them. This way, you can learn what works and how best to improve things.

In Summary

Introducing new pension systems and processes to your employees isn’t always easy. While the change may be good, you are not always guaranteed 100% compliance from your staff. However, you can get them to agree by communicating the need clearly, getting buy-in from key team members, revealing the requirements slowly, incentivizing progress, and training your staff.

Similar Article: Important Tips for Smooth Pension Data Migration.